Intelligent and international invoice processing

Smarter financial admin powered by GenAI, international invoices fully automated.

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Countries with unique tax rules

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About the client

Global reach, local touch

NMQ Digital is a digital marketing agency operating in a complex landscape of global services. Clients include Phillips, Rituals and Sony. With teams spread across continents, from Europe to South America and Asia, efficiency in their financial processes is crucial for further growth.

Industry: Digital marketing
Region: Europe, South America, Asia
ERP: Exact Online
Use case: Inbound invoices

“In sales processes more is always promised than can be delivered. Two smooth, slightly corporate-looking young guys made that picture even sharper. But nothing could be further from the truth! Results count and it stands like a rock, with truly top guidance during the implementation of ENTR in the organisation. Highly flexible, collaborative, a promise is a promise. A dream supplier!”

Boris Boomkens, CFO NMQ Digital, NMQ Digital

The challenge

Central processing of international fiscal complexity

With a fast-growing international client portfolio and teams across multiple continents, the administrative back end of NMQ Digital became an increasingly complex puzzle.

Pressure on the local team

Failing OCR in Exact for Turkish and Malaysian invoices caused a lot of manual work and delays.

Automation blocker

Booking invoices as totals at header level meant a lack of line-level data, which blocked full automation.

Tangle of regulations

The huge variety of local tax laws made manual review extremely time-consuming and error-prone.

Internationally fragmented

Invoices arrived in multiple languages and formats across continents, without a uniform approach.

The solution

Intelligent context and seamless integration

ENTR built a solution where the engine is driven by sender-specific rules, combined with a direct link to bookkeeping in Exact Online.

Context-driven processing

ENTR is configured with country-specific tax rules. The engine recognises the sender and automatically applies the right fiscal logic.

Automatic translation

Foreign invoices are read language-independently and automatically translated. This prevents confusion over cost items and speeds up internal review.

Booking on the right ledger account

Invoices are read at line-item level and booked directly to the correct ledger account. This provides detailed insight for sharper financial analysis.