A good alternative to Scan Sys depends on which documents you want to automate. For purchase invoices, companies often look at invoice tools such as Blue10 or Continia. For customer orders, supplier confirmations and order lines that differ per customer, a template-free solution like ENTR is the better fit: Generative AI reads every document, checks it against your ERP and your team only sees the exceptions.
Why do companies look for an alternative to Scan Sys?
Scan Sys (ImageCapture) has traditionally been strong at recognising documents with OCR. That works as long as documents always look the same. In practice every customer and supplier sends a different layout, an Excel list or an email with a few lines of text. You end up maintaining templates and a lot of manual work remains.
Which alternative fits which document flow?
| Document flow | What matters | Type of solution |
|---|---|---|
| Purchase invoices | Matching to purchase order and receipt, ledger suggestions | Invoice tools (e.g. Blue10, Continia) or ENTR |
| Customer orders from email, PDF and Excel | Item matching on customer descriptions, per-customer agreements | Template-free order AI such as ENTR |
| Supplier confirmations | Deviations in price, quantity and delivery date against your PO | Template-free order AI such as ENTR |
| Structured EDI orders | Stable message formats | EDI connection in your ERP |
What is the difference between template OCR and Generative AI?
Template OCR reads text in fixed positions. When the layout changes, the template has to change too. Generative AI reads a document the way a colleague does: it understands that "delivery wk 48" is a delivery date and that "same as last time, but 20 pcs" is an order line. It works for new customers and suppliers without extra setup.
How does an alternative check that an order is actually correct?
Reading is only half the job. ENTR links customer, delivery address and items to the master data in your ERP, even when the customer uses their own description. Agreements per customer or supplier are written in plain language and every order is checked against them. Anything that does not match goes to your team with the reason attached.
Which ERP systems does a Scan Sys alternative work with?
ENTR works with SAP, Microsoft Dynamics and Business Central, Exact (Globe and Online), AFAS, MKG, GroenVision, Proteus and Isah, and with self-built or older systems without an API.
How much better are the results than OCR?
At De Mors, the share of purchase invoices that is first time right went from 30 to 40% with the previous OCR to 95%. At Voortman Steel Machinery the team saves more than 80% of the time on manual order and quote processing.
How quickly can you switch from Scan Sys?
An ENTR implementation is live within 6 weeks, including a shadow period next to your current way of working, so you see results on your own documents before switching.
Which questions should you ask before choosing?
- Is it about invoices, customer orders, supplier confirmations or all of them?
- How many different layouts arrive each month?
- Do order lines need to be matched to item codes in your ERP?
- Who maintains templates or rules, and how much time does that take today?
Want the differences side by side? Read the ENTR vs Scan Sys comparison or book a demo with your own documents.
